KA1 Mobility · Placement & Mobility Services
End-to-End KA121 & KA122 Erasmus+ Mobility Solutions
We act as the receiving organisation for Erasmus+ accredited (KA121) and project-based (KA122) group mobility, delivering end-to-end mobility management through host company sourcing, accommodation inspections, 24/7 participant support, and the preparation of the complete Beneficiary Module closure pack for groups of 5 to 60+ participants.
Vetted host companies
Inspected accommodation
24/7 on-the-ground support
Beneficiary Module-ready closure pack
Funding explained
What are KA121 and KA122, in plain terms.
Both are Erasmus+ funding lines that pay for groups of learners and staff to undertake work placements, training or job shadowing abroad.
An annual budget, planned in advance
KA121 is awarded to organisations that already hold an Erasmus+ accreditation. Rather than applying project by project, you receive a yearly allocation and plan multiple flows across the year against it.
- Grant type
- Annual budget allocation
- Requires
- Existing Erasmus+ accreditation
- Flows
- Multiple per year
- Renewal
- Rolling, under the accreditation
A one-off grant, project by project
KA122 is a single project grant for organisations not yet accredited. You apply, run one project, then either reapply for another or work toward full accreditation and move to KA121.
- Grant type
- One-off project grant
- Requires
- No prior accreditation
- Flows
- Single project
- Next step
- Reapply or seek accreditation
What both cover — and both require
Identical under either lineBoth cover
- Travel
- Subsistence
- Organisational support
Both require on the ground
- Real host companies
- Safe accommodation
- Signed learning agreements
- Attendance records and evaluations
- A closure report in the EU Beneficiary Module
Where Safeer fits
Whichever line funds your project, the requirements on the ground are the same — and that is the part we deliver.
- Acts as your receiving organisation and delivers all of the above
- Operates across 12 European destinations
- Places learners across a broad range of sectors, matched to your learning agreements
In practice
How institutions actually use this programme.
Concrete ways VET centres and consortia deploy their KA121/KA122 envelopes — not theory, what we run.
Annual VET mobility flows
A VET centre splits its accredited envelope into 3–4 cohorts per academic year — typically 2–4 week placements aligned to the curriculum across hospitality, business administration, IT, technical trades and logistics.
First international project for a new applicant
A school or adult-education provider wins its first Erasmus+ grant for a single 15–25 learner cohort — often used as a stepping stone toward accreditation.
Multi-destination cohort split
One flow split across two or three destinations so different specialisations get sector-relevant placements while sharing common logistics and reporting.
Combined learner + accompanying-staff mobility
A learner cohort runs in parallel with a teacher job-shadowing or training week in the same city — staff develop methodology while supervising learners.
Long-term ErasmusPro flows
Selected learners undertake 90+ day placements for deeper integration — used by centres with established industry partnerships.
Consortium mobility under a coordinating institution
A lead institution holds the accreditation and channels flows for partner schools, with Safeer providing one unified delivery layer across all members.
At a glance
Typical programme structure.
Erasmus+ KA1 · KA121 & KA122
- Action
- KA121 for accredited annual envelopes; KA122 for non-accredited single-project grants. Both fall under Erasmus+ KA1.
- Group size
- 5 to 60+ participants per flow, with named accompanying staff supported in parallel.
- Duration
- Short flows 2–4 weeks; long flows 1–3 months. Mixed envelopes coordinated within a single project cycle.
- Sectors
- Aviation — airlines, air operators, ground handling and airport services — alongside hospitality and tourism, business administration, IT, technical trades, logistics, healthcare-adjacent, education and creative.
- Recognition
- Europass Mobility, ECVET-aligned learning agreements, evaluation reports filed in the Beneficiary Module.
- Reporting
- A single audit-ready evidence pack per cycle: supervision logs, attendance records, evaluations and EU Survey response evidence.
Included
Everything a mobility needs, in every programme.
Eight operational areas we run for you — the same scope under KA121 or KA122.
Host placements
Vetted host companies, matched to your curriculum, with a named workplace mentor.
Documentation
Learning Agreements, attendance records and Europass Mobility for every participant.
Accommodation
Vetted student housing arranged close to the placement, with group options.
Safeguarding
Documented procedures and emergency protocols, built for minor participants.
Insurance & risk
Coverage verified against Erasmus+ requirements, with a risk assessment per activity.
On-site support
A named local coordinator and a 24/7 line for the full mobility.
Monitoring
Mentor check-ins and learning-outcome tracking against the agreed programme.
Reporting
Evaluation summaries and closure files ready for your final report.
Challenges
What breaks first — and how we solve it.
What Erasmus+ coordinators tell us breaks first when group mobility scales — and what we put in place so it doesn't.
Select a challenge
Six recurring failure points — and the process we run against each.
Challenge 01
Finding enough host companies in the right sectors, especially for niche or technical fields.
We work from a vetted host network across 12 European destinations, sector-mapped to ESCO codes. We confirm named in-company tutors in writing before departure — not just a company name.
Challenge 02
Coordinating flights, accommodation, transfers, insurance and SIMs for 30–60 participants without a dedicated travel team.
One project manager handles the full logistics chain per cohort: inspected accommodation, airport pickups, group insurance certificates, language top-up, and a 24/7 emergency line tested before learners land.
Challenge 03
Keeping documentation audit-ready for the National Agency — learning agreements, attendance, evaluations, EU Survey evidence, Europass.
We deliver a single Beneficiary Module-ready closure pack after return: co-signed evaluations, attendance logs, Europass certificates and EU Survey reconciliation.
Challenge 04
Handling incidents abroad — illness, host mismatch, accommodation issues — without it becoming a quality-report problem.
A named local coordinator per destination plus a documented mid-mobility recovery protocol: host re-placement within 48 hours, daily check-ins in week 1, a supervisor visit at midpoint, and a written incident log for the file.
Challenge 05
Demonstrating compliance with the Erasmus Quality Standards at accreditation review.
Our delivery workflow maps directly to the Erasmus Quality Standards: host environment, supervision, learner safety and recognition. Coordinators can cite our process in National Agency reviews and use it to support envelope growth.
Challenge 06
Running parallel programmes for accompanying teachers without doubling internal workload.
We arrange parallel job-shadowing or training weeks in the same destination, synced to the learner cohort's calendar: one coordinator, one schedule, one evidence pack.
Scope
What this programme is not.
Clarifying scope avoids confusion in tender briefings, accreditation reviews and Beneficiary Module documentation.
Not a grant-writing or accreditation consultancy
We don't draft KA122 applications or KA121 accreditation files. We provide the operational evidence — host network, quality framework, sample evaluations — that strengthens applications written by your team or consultant.
Not a National Agency sub-contractor
Safeer is a private receiving organisation, not appointed or audited by any National Agency. The legal beneficiary is always your institution.
Not a substitute for academic recognition
ECVET/ECTS validation, Europass issuance approvals and recognition decisions remain with the sending institution. We supply the structured evidence pack that supports those decisions.
Not a hands-off broker
Safeer retains direct accountability for host vetting, accommodation standards and learner welfare in every destination. Where we work with local partners, they operate to our quality framework and under our supervision. Your coordinator deals with Safeer throughout, not a chain of intermediaries.
FAQ
Get Your Questions Answered
Can't find what you're looking for? Our team replies within one working day.
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We support VET internship programmes (KA1), KA121 and KA122 group internship projects, job shadowing, and custom mobility programmes. We work with schools, VET centres, and universities worldwide.
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We arrange internship placements in 12+ European countries including Spain, Portugal, Italy, Germany, France, Ireland, Poland, and the Netherlands. We have local teams and verified host operators in each destination.
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Our full-service package includes programme design, internship company matching, accommodation, insurance, airport transfers, language support, 24/7 on-the-ground assistance, monitoring visits, and completion documentation.
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We recommend contacting us at least 3–6 months before the intended mobility dates. For large groups (30+ participants), 6–9 months is ideal to ensure availability of internship placements and accommodation.
Ready to get started?
Whether you're planning your first Erasmus+ mobility or your tenth — we'll help you design a programme that works for your school.
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+356 9905 6726 ·
info@safeerglobal.com
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